Tender process South Africa – The term Tender refers to the process whereby governments and financial institutions invite bids for large projects that must be submitted within a finite deadline.This term also refers to the process whereby shareholders submit their shares or securities to a takeover offer. For projects or procurement, most institutions have a well defined tender process, as well as processes to govern the opening, evaluation and final selection of the vendors.
In South Africa,all advertised tender bids indicate where interested parties may collect documents required for their applications, where and when briefings will be held (when applicable), where completed forms and proposals may be delivered.The advert also indicates a strict closing date and time for submissions and no late bids are accepted.
Submitted tender/bids must be accompanied by a comprehensive proposal addressing requirements as specified within the bid document, all associated forms (SBDs) attached to the bid documentation and a valid tax clearance certificate issued by the South African Revenue Service (SARS).Submissions must be placed in the bid box in envelopes stating the name or number of bid.
Every bid request has associated forms which must accompany submitted bid proposals.These bid documents have the prefix SBD. SBD 1 – Invitation to bid, SBD 2 – Tax clearance certificate requirements, SBD 3.1 or 3.2 or 3.3 – Pricing schedule, SBD 4 – Declaration of interest,etc.
The above tips should prove very useful for those interested.